Effective communication, meetings and discussions

Today most of the meetings are conducted, even when not requirred and if the meetings are conducted the effectiveness of the meeting is not measured. We see that most of the senior people and middle level management spend more than 50% of the time in meetings and discussions. Even the communication and discussions which people have are not productive and effective. Most of the communication happens in an unstructured way. We have provided simple and effective guidelines to conduct perfect meetings and alternatives to discussions. In all the best MNC's the highest-paid individual also contributes 4-5 hours of productive time to the organization. Working for long marathon hours is often looked as great, however, the quality and thought leadership is often compromised. A person who works longer is often promoted and appreciated in most of the org, when it should not be.


 * 1) Need for the meeting and reason for different people to be present Most often the need or urgency of conducting a meeting is not assessed. There are no guidelines or perquisites in any MNC or GOV sector to conduct or call for a meeting. What efforts should have gone to do the work before calling for a meeting is also not detailed in any organization, to date. Why a specific person should join the meeting, what will be his role and how will it help is also not determined. Most of the times, most of the people are just a listener and the importance of the meeting is never understood.
 * 2) Need for making any phone call and the duration Most of the phone calls and discussion on the phone or one on one discussion are a waste of time. They are very casual and not to the point and the outcome of the call is also not decided. This wastes a lot of time, effort, and energy. Most of the great personalities do not carry any phone or use any social media, this helps them to use their time more productively. Before taking anyone's time, we should look at the urgency and have all the relevant information ready. Before making the call, we should see if the purpose can be solved using an email or text message.
 * 3) Email etiquettes Many people are not aware of email etiquettes and they send unstructured long emails copying to several unnecessary people, who are not required. We have not innovated new methods to innovate on sending emails. After sending emails, they have to message or even call up or even set up a meeting to get the work done.
 * 4) UolWE has gone a step ahead in synergizing email, voice and chat onto a single platform(Worlds first multichannel communication platform which will overcome all the challenges and utilize the time in the best possible way). This will be an enterprise platform providing a host of never heard of services, the profits will be re invested back into the society. This platform will also ensure that social comminication and association raises the bar in thinking and leading us towards divinity.
 * 5) 24*7 response and resolution Today time and speed are very important and giving immediate response and resolution is critical in any feild, even gov offices will catch up. To do this staffing has to be done in shifts to ensure that work is not delayed and office premises are utilised properly. By running offices in shifts with different people, we enhance collaboration, trust and audit mechanisms in an automated way. This also give proper work life balance, as the person can work only for specific hours in a day. The efficiency decreases with the extra effort which people put. So having proper work life balance and ensuring that staffing is present 24*7 is very important. To do this innovatively, people can be placed abroad also on a rotational basis to ensure that they are not required to stay awake whole night. This gives an additonal perk to join any service as well. You get to travel across the globe working in different time zones and cultures. This is a big innoavtion which is yet to catch up. Making people live in stressful conditions which they do not like is not the solution.