Effective communication, meetings and discussions

Most of the meetings happen because people are not trained to see their own mistakes, practise self-criticism and correct their own mistakes regularly and openly. Children from a small age are not trained to accept others view point and think independently. Most of the times people are biased with existing information and knowledge. They can just think with what they know and understand. "If you order all the countries in the United Nations or world bank to prepare for one country by a specific time period with specific financial guidelines and fitness. United Nations has never set any benchamarks for eliminating taxes and debts from the member nations or neither it has enforced measurement of citizen delight. Even the focus on ecology is very slow and the progress made is not acceptable from any standards." The above statement in a meeting is true and everyone knows the mistakes of all the leaders and how they are fooling their own citizens for sustaining power. However, such open criticism is not advised or people are not habituated to hear the truth or they cannot even think of raising the bar. We have seen very few leaders who accept and really want to work for the people from their heart and not for showcasing a fake masked patriotism at world parliament .

Today most of the meetings are conducted, even when not requirred and if the meetings are conducted the effectiveness of the meeting is not measured. We see that most of the senior people and middle level management spend more than 50% of the time in meetings and discussions. Even the communication and discussions which people have are not productive and effective. Most of the communication happens in an unstructured way. We have provided simple and effective guidelines to conduct perfect meetings and alternatives to discussions. In all the best MNC's the highest-paid individual also contributes 4-5 hours of productive time to the organization. Working for long marathon hours is often looked as great, however, the quality and thought leadership is often compromised. A person who works longer is often promoted and appreciated in most of the org, when it should not be.


 * 1) Need for the meeting and reason for different people to be present Most often the need or urgency of conducting a meeting is not assessed. There are no guidelines or perquisites in any MNC or GOV sector to conduct or call for a meeting. What efforts should have gone to do the work before calling for a meeting is also not detailed in any organization, to date. Why a specific person should join the meeting, what will be his role and how will it help is also not determined. Most of the times, most of the people are just a listener and the importance of the meeting is never understood.
 * 2) Need for making any phone call and the duration Most of the phone calls and discussion on the phone or one on one discussion are a waste of time. They are very casual and not to the point and the outcome of the call is also not decided. This wastes a lot of time, effort, and energy. Most of the great personalities do not carry any phone or use any social media, this helps them to use their time more productively. Before taking anyone's time, we should look at the urgency and have all the relevant information ready. Before making the call, we should see if the purpose can be solved using an email or text message.
 * 3) Email etiquettes Many people are not aware of email etiquettes and they send unstructured long emails copying to several unnecessary people, who are not required. We have not innovated new methods to innovate on sending emails. After sending emails, they have to message or even call up or even set up a meeting to get the work done.
 * 4) UolWE has gone a step ahead in synergizing email, voice, and chat onto a single platform(World's first multichannel communication platform which will overcome all the challenges and utilize the time in the best possible way). This will be an enterprise platform providing a host of never heard of services, the profits will be reinvested back into society. This platform will also ensure that social communication and association raises the bar in thinking and leading us towards divinity.
 * 5) 24*7 response and resolution Today time and speed are very important and giving immediate response and resolution are critical in any field, even gov offices will catch up. To do this staffing has to be done in shifts to ensure that work is not delayed and office premises are utilized properly. By running offices in shifts with different people, we enhance collaboration, trust, and audit mechanisms in an automated way. This gives proper work-life balance, as the person can work only for specific hours in a day. The efficiency decreases with the extra effort which people put. So having a proper work-life balance and ensuring that staffing is present 24*7 is very important. To do this innovatively, people can be placed abroad also on a rotational basis to ensure that they are not required to stay awake the whole night. This gives an additional perk to join any service as well. You get to travel across the globe working in different time zones and cultures. This is a big innovation that is yet to catch up. Making people live in stressful conditions which they do not like is not the solution.
 * 6) Healthy Food, good environment, and facilities All these are very important to make the person feel and understand the importance of their work. Every human wants basic necessities and when they get more than expected and if are given stringent directives to maintain ethical standards while doing work. The person understands the importance of being at work in such a good environment. Google does this very well and other MNC companies have used this method to make employees differentiate with others the moment they work for them. A person changes their attitude at work basis the work culture and environment. This has a very huge impact on an employee to perform all their actions. This is often not given the highest importance when it should be a must.
 * 7) How to manage by situation by stating the truth The next time you find yourself in a lie, stop and pay attention to what’s going on inside. Ask yourself: (1) Where are you?  (2) Who are you with? (3) How do you feel? (4) Are you lying to make yourself feel better or avoid making someone feel bad?
 * 8) Managing difficult situations always makes us use lies or wrong strategies to get out of the situation very easily and more often this becomes a habit. These habits are very harmful and should never be promoted or encouraged, even there is a big loss or reputational threat. It is always good to state the truth and correct the issue. Post correcting the issue, proper proactive measures should be built in so that the instance is not repeated. Good communication or interaction should build trust and trust can be built only with truth, honesty, and integrity. By ensuring these traits in communication and meetings, most of the inefficiencies will be weeded out automatically.
 * 9) Diplomatic talks are relations are useless and take longer time Diplomacy tries to cover the wrong things or showcase lies to promote truth. This is an age-old thought of people with lesser value systems or competency who believed that good things should be done in a diplomatic way. Diplomacy in the right terms is doing the right things in the wrong way to please the wrong people and ensure that they get due respect. If we leave diplomacy and talk about the bitter truth and look at growing others in the right way. Things will be much better and right. Hence diplomacy and politics should be avoided in all the work or communication. If someone is wrong they are wrong, if even the dumbest person is right they are right. Diplomacy makes the right person suffer at the cost of wrong people and wrong behavior of others. Hence, diplomacy in Hindi is termed as kutniti, which in English is termed as bad policies or thought processes to get things done. Our intellect is capable to get things done in the right way and without impacting good people. However, we have never tapped that door in our consciousness, which is easier and simpler along with the fastest results.
 * 10) No standards set to understand what is right and wrong in major circumstances leads to diplomacy. The need for diplomacy arises when the ground rules are not proper or when the fundamental value system is missing. This makes people confused about what is right and wrong and hence people think that the wrong things are right. To convince the people with wrong thoughts, they have to be carried through a tunnel of diplomatic relations which takes a longer time. Hence, it is essential that the ground rules and values are very clear to everyone and there is no confusion in people.
 * 11) Wrong person chairing Diplomacy is only required when the boss is a wrong person or the person who is powerful cannot understand their own mistakes. Most of the powerful persons are egoistic in nature and they cannot tolerate their big and silly mistakes in front of everyone. They want people to be very diplomatic and tell the same truth in a way which makes them feel better or good. This was practiced in the times of king, where the king used to keep only people who praise them even when they do blunders. The story of Akbar Birbal is very famous. Today, also we see egoistic and incompetent people with very few values and who are not habituated to see their own mistakes at the top posts everywhere. Hence, diplomacy has been promoted by all governments across the globe. If we have the right people at the right posts, then there will be no need of being diplomatic. People should be habituated to see their mistakes and the value system should be so high that people help the person to correct the mistakes instead of making them feel low or insulted. A good value system improves the efficiency of communication and gets the work done very quickly and easily. Everyone does mistakes, the person who accepts and corrects is the great leader.
 * 12) Revenge taking attitude Today most of the people who do not feel good, even when good or right things are spoken. People revolt to take revenge and teach the person doing the right things a lesson. When a powerful person has the power and thinks of taking revenge to safeguard their posts, it makes the right communication very difficult. A classic example stating a big leader incompetent and showcasing another competent person who can lead better will provoke the existing leader. A value-based leader will be so happy that someone more eligible and competent is ready to replace them. This is beneficial to the person who was serving as a leader, as they can grow themselves in the area where they are lacking properly without impacting people. All this can happen when people have high respect for values and accept people and allow everyone to grow with dignity. Everyone has some weak and strong areas. Most of the great companies appreciate people and grow people or give them other best-suited opportunities when they find their better replacements. This becomes a win-win situation and great people can easily occupy the right and highest posts in the organization.
 * 13) Variation in respect and income at different levels  Most of the org do not give respect to the clerk and give very high respect to the CEO. Even the variation in the salary is also very high. This increases the politics and dominance to be at the highest post. If there is very little variation in the way everyone lives and is treated. People will be far happier and this is the ultimate job of the leader to keep everyone happy and ensure that there are minimal differences in the way people live. However, we have designed our society in a way to increase conflicts and create more differences. This does not promote healthy communication as well. Respect should come with great values and not with the post or money which the person has, this makes good communication and meetings successful with minimal efforts and time.
 * 14) Communication to enable and grow other People who look to communicate for enabling others and growing them in their weak areas are the real persons who deserve more respect and income as well. Growing self is a very easy thing. However, growing a person above or below who needs to improve in a certain area is a true and idealistic leader. Today, people look at playing politics or look at dragging others when they do mistakes very quickly. Everyone does mistakes and sometimes our brains are trained to do repeated mistakes again and again as well. Looking for alternative means and guiding people with some practical training sessions is very necessary. People should be ready to embrace change and everyone should be an advocate of change. Things become easy and when everyone syncs well, the need for communication and meetings also gets reduced drastically.
 * 15) Communication to achieve goals and results as expected or to set the better vision Honest communication with an objective to improve and achieve existing goals should be prime objective. Today most of the meetings and communication happens with an intention to show superiority and dominance. Collaboration and teamwork to exceed the expectations should be the prime objective.
 * 16) Innocence and emptiness Being like a kid helps in good communication, being innocent and huge starvation to learn and feel ourselves as empty makes us feel good when something better comes up then what we had thought. Most of the people are arrogant and come with a filled mind and preconceived thoughts that should get implemented, even when there is scope to do something better.
 * 17) Focus on Ground realities Most of the meetings and communications happen in distant places, away from the issue. People discuss in big meeting rooms and do not involve people who actually work on the ground to be part of important decisions. A good communication protocol is to visit the place of work and work with the people on the ground. It is always good to do a prework on understanding the psychology of the people and how to influence them as well and listening/understanding their issues is very important.

Diplomacy and its impact?
Every corporate or gov or NGO or spiritual or religious org requires matured diplomatic people, who can handle pressure situations and resolve issues. Resolution of issues means hiding the mistakes of the bigger people or that of the org. They do not want the reality to be out, they want people who can manage it and show the person who is identifying mistakes only as wrong. This type of talent is indirectly promoted, everywhere, however, not spoken openly. These kinds of indirect promotions of people who build smart strategies to win, bring lot of gains to the company/org/gov/party. No one wants to measure the work done on honesty/integrity/ethical/social scale. Most of the promoters or top-class people lack the talent to earn by doing the right things in the right way.

Everyone wants to sustain their post and while some are in the queue to get promotions. They are ready to do whatever satisfies the boss and helps them to achieve their goals. When such people rise, they do not want to hear the facts, truth or reality. The quality of people in all major org are of these kind - who are not ready to hear their mistakes or issues? They like sweet speaking people who can diplomatically get the things done without impacting them.

Where Diplomacy is present, huge corruption/ignorance/arrogance is present in the system. Even in the international level, dignitaries do not have maturity levels to accept mistakes. People like those who give back questions and prove themselves right, when they are not. If you are not diplomatic, the possibilities of arguments are more and when arguments happen, all the best relationships break which were not real at all.

People who accept the mistakes and see them as improvement opportunities in front of all, are criticized and laughed about. They do not hold any value for taking responsibility to bring corrections. There are very few companies and govt entities, who encourage open criticism. Some people build a smart strategy that encourages open criticism, but no action is taken and the people stay enjoy hearing criticism. This can be seen very easily in India, where 1000's of movies are made on all the evil practices - everyone enjoys seeing movies thoroughly and nothing happens in reality.

If we see in all the govt org across the world - unnecessary respect needs to be provided to people in undeserving posts to showcase their influence and power. The respect does not come from heart or mind, it is just to sustain and grow, similar to how Birbal used to praise king Akbar for all his silliness and stupidity. In all govt offices, the leader is required to be shown as good and great, even when everyone is aware of the issues. The leader becomes smart and involves people in all the wrong deeds, so that everyone gets habituated to diplomacy.

The below episode of Flopshow, shows how open criticism and diplomacy builds wrong environment in the system and society and makes them normal/acceptable to everyone(as there is no one to catch, just enjoy). https://www.youtube.com/watch?v=GCJNdeoRd1w